In this day and age, there are hardly any organizations that do not have an HR system in place. Maybe they are only using Excel and Access for performance, Word for policies, Manual for call-ins, scheduling and discipline; Smart lists for disability management; Great Plains for Payroll and still EMS for employee records. Well, you get the picture now. You must have realized that there are issues with this approach.
That realization is the first thing that triggers organizations to start a looking for a better way of doing HR.
From our experience, organizations start looking for a new Integrated HR system based on one or combination of reasons from the following list.
30 Reasons that make organizations switch to an Integrated HR system
Scheduling and Time reporting use several different software solutions which do not integrate with payroll
There is duplication of files in Finance, HR and more due to the combination of external and locally developed solutions
Administrative work takes up the focus of HR resources
Costs go up due to errors from duplication
The current system does not have the ability to share and update information across multiple service locations
There are no Employee self-serve option which increases HR’s administrative tasks
Lack of Employee self-service puts a strain on budgets due to increasing administrative costs
Current system lacks security features
Reporting capabilities are compromised and are not real time
Information from current process is not reliable or accurate
Performance management processes are either not present or separate from core HR
Training and qualification tracking does not integrate with Core HR
Health & Safety tracking is separate and needs to be included in employee records and reporting
Grievance reporting mechanisms are lacking in current processes
Seniority doesn’t get automatically updated in employee information
Attendance and sick leave tracking hinders paying correctly and accruals management
Recruitment management & benefits management use third party applications
Future scalability is limited with current system that obstructs the ability to adapt for growth and change
Human Resources & Payroll systems do not talk to each other
Organizational Data to show hierarchy and chain of command is lacking
No mechanism to define leave eligibility
Lack of a General Ledger Interface
Lack of a common “look and feel” across systems
Lack of web-enablement to remotely access information
Lack of automated routing of approvals causing loss in productivity when supervisors are unavailable
Lack of flexibility to allow collective bargaining for unionized workforce
Current systems are not user or mobile friendly
Current system is not updated with the latest regulatory changes
Lack of automation or workflow capabilities for business process alignment and standardization
Lack of cross border HR solutions for multinational organizations
“Best in Class” HR software are ones that allow the streamlining of processes, reduce the total cost of administering HR functions, provide real time up to date information for decision making in a secure and reliable environment that allows for future scalability. Keep this in mind as you move through your HR software selection.
The StarGarden system is a fully integrated Human Resource and Payroll solution designed from the ground up to meet the needs of organizations with complexity, volume, or vision for growth. Talk to us today to find out more about our HRIS solution!